May 2025 Agenda
Dear Councillor
You are hereby summoned to attend the annual meeting of Deeping St Nicholas Parish Council, which will be held on Tuesday the 27th of May commencing at 7pm in Deeping St Nicholas Parish Church, Main Road, Deeping St Nicholas. The business to be dealt with at the meeting is listed in the agenda below. If you are unable to attend, please notify me of your apology.
There will be a 15-minute public forum after Item 3, where members of the public may ask questions or make short statements to the Council.
Signed: Mrs A Harrison Clerk/Proper Officer to the Council. Dated: 21st May 2025
AGENDA
1. Election of a Chairman and signing of the Acceptance of Office
a. Chairman’s Announcements
2. Election of a Vice Chairman and signing of the Acceptance of Office
a. Vice Chairman’s Announcements
Public Forum
3. To resolve the co-option into the vacant seat, as recommended by the HR Committee.
4. To receive and approve reasons for absence.
5. To resolve membership of the following Committees: -
a. HR: currently LM, AC, SC, JM & PB
b. Finance: currently DC, AC, NW, SH & PB
c. Planning: currently AC, JM, RJ, NW + vacant seat
d. Playing Fields: currently RJ, LM, JM, DC + vacant seat
e. Highways & Footpaths: currently NW, SH, SC, PB + vacant seat
6. To receive Declarations of Interest, in accordance with the Localism Act 2011 being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.
7. To approve the Minutes of the Parish Council meeting held in March.
8. Matters arising from the Minutes, (not included in this Agenda).
9. To receive the Clerk’s Report on matters outstanding.
10. To receive the HR Committee Report and resolve to approve any recommendations therein.
11. To resolve for the Council to adopt the following policies.
a. Zero Tolerance Policy
b. Deeping St Nicholas PC Standing Orders - updated 2025
12. To discuss any Highways Matters
13. Community Speed Watch.
14. Finance Matters
a. To receive Finance Reports from the RFO
b. To approve Invoices for Payment (separate sheet)
c. To approve the renewal of the insurance policy with Clear Councils
15. Annual Governance and Accountability Return (AGAR)
a. To formerly approve Section 1 - Annual Governance Statement of the Annual Governance and Accountability Return 2023/24
b. To formerly approve Section 2 – Accounting Statements of the Annual Governance and Accountability Return 2023/24
16. Planning Matters
a. To receive the report of the Planning Committee.
b. To consider the EGL 3 & 4 proposals for 2 high voltage energy links from Scotland to England, with converter stations.
17. To receive an update from the Playing Fields Committee.
18. To receive reports and updates from members on Community groups and to resolve any requests.
19. Agenda items for the next meeting.